PRIVACY POLICY
This privacy policy applies to the processing of personal data that we collect or you submit when you visit our website and when you use our apps.
BESTSELLER Handels B.V., Sint Jorissteeg 2, 1012 XV Amsterdam, the Netherlands, is the data controller of the personal data covered by this privacy policy.
OVERVIEW
Our statement on privacy
Collecting & using your personal data
Sharing personal data
Transferring data outside the EU
How long do we store your data?
Your rights
OUR STATEMENT ON PRIVACY
It is our mission to give you a great fashion experience right from the moment you start browsing the many styles, to the time that you actually receive your order. As part of your shopping experience with us, we want to ensure you that we protect and respect your privacy and handle all your personal data with care.
We uphold the following principles when handling your personal data:
1.1. We collect and store data for these main purposes:
Packing and delivering your order Customer service Improving your user experience Marketing Fraud prevention Regulatory requirements
1.2. We only collect data that we need for the purposes mentioned above
1.3. We delete your personal data when we no longer need it
1.4. We don’t sell your data
1.5. We keep your data secure
Below you can read more about how and why we collect and store your personal data – and who we share it with.
You can also read about how you can exercise your privacy rights, e.g. how to request access to your personal data.
- COLLECTING & USING YOUR PERSONAL DATA
FULFILLMENT OF YOUR ORDER
To handle your order, we need some information from you. When you place an order with us, you provide us with your name, address, email, phone number, payment method and, of course, which products you wish to purchase. We use the information to fulfill your order including sending an order confirmation and packing and delivering your order.
CUSTOMER SERVICE
When you contact our customer service via email, chat or phone etc., we will register the personal data that you provide to us. Our customer service has access to all information about your order, so we can help you in the best possible way, whether you have questions about the status of your order, or if you need to return an item, e.g. via an online return portal. Our customer service is also able to see any previous correspondence with you as this allows us to provide you with a better service.
If you use our “Notify Me”-service, we will use your email, in accordance with your request, to notify you when a certain item is back in stock.
IMPROVEMENT OF YOUR USER EXPERIENCE
We constantly strive to give you the very best user and shopping experience on our website. We do that in different ways, but an important part of it is by tracking your browsing behaviour on our site as well as our social media platforms in order for us to improve the user friendliness, layout, functionalities, and overall experience of the site. We do that by using cookies. You can read more about cookies HERE. We also use your browsing data to recommend you products that we think you might like.
MARKETING
In order for us to present you with the best possible fashion advice and most relevant news and marketing, we and our advertising partners use personal data to personalize the recommendations and promotions on our website and to show you relevant advertising on other websites, social media networks and apps.
Doing this, we use information about your use of our websites and services including information such as order history, past correspondence and profile information. This information may be combined with other information which you have provided to our advertising partners or which they have collected themselves. Our partners may use cookies to collect information when you visit our website. Read more about the cookies used on our website HERE.
You can always object to our processing of your personal data for direct marketing purposes, including profiling, by using our request form, which can be found HERE.
FRAUD PREVENTION
We use the personal data submitted by you when you place an order for fraud detection and fraud prevention purposes. For those purposes we may also receive additional information from our payment solution partners.
REGULATORY REQUIREMENTS
We use and store your personal data in order to comply with regulatory requirements, e.g. bookkeeping regulations.
LEGAL BASES FOR COLLECTING AND USING YOUR PERSONAL DATA
We collect and use your personal data on the following legal bases:
- Our performance of a contract, cf. GDPR article 6, 1 (b)
Fulfilment of your order 2. Our legitimate interest, cf. GDPR article 6, 1 (f)
Customer service Improvement of your user experience Fraud detection and prevention Analysis, user experience and development based on cookies 3. Your consent, cf. GDPR article 6, 1 (a)
Customer clubs My Account Marketing through push messages in apps Cookie-based marketing 4. Our legal obligations, cf. GDPR article 6, 1 (c)
Regulatory requirements
- SHARING PERSONAL DATA
In order to provide our services, we share personal data with our partners. We only share your data when this is allowed by law and all our partners are committed to keeping your data safe. Some of our partners are “data controllers” and others are “data processors”.
DATA CONTROLLERS
The below described partners are data controllers meaning that they are directly responsible for the processing of your data. We only share personal data to the extent it is required for performance of their services, e.g. shipping.
When you complete an order, your payment is handled by our payment solution partners. Some of our payment solution partners are data controllers such as Klarna, SoFort and PayPal. In order to be able to offer you these payment options, we will pass certain aspects of your personal information, such as contact and order details, in order for the payment providers to assess whether you qualify for their payment options and to tailor the payment options for you. You can find more information about these providers, including their terms and conditions and privacy policies on their websites.
Afterwards, your order is sent to our warehouse partner. When your order is packed and ready to ship, we share your name, address, email and phone number with our carrier partners to fulfil your delivery.
DATA PROCESSORS
The partners described below are data processors who are only allowed to process personal data on behalf of us and according to our instructions.
Our payment solution partner Adyen handles your payments as a data processor. Your payment details are sent directly to Adyen where it is handled and stored in a highly secure environment in compliance with regulatory standards.
Our technical service providers process your personal data when they have access to our databases or store personal data in their applications. These service providers include, for example, hosting providers, providers of our website platform and providers of message distribution tools.
In addition we have partners who provide tools related to customer service and customer experiences, e.g. a chat tool on our website or a customer experience feedback tool.
OTHER SITUATIONS WHERE WE SHARE DATA
For customer club members, we share information about your orders and other activities on our online shops such as your online shopping bag and your wish list with the customer club.
If we are obliged by law, a court decision or a decision of another authority, we will share personal data with the relevant authority or third party. We also report fraud incidents to the relevant law enforcement authorities.
- TRANSFERRING DATA OUTSIDE THE EU Some of our partners handle your personal data outside the EU. In such case we will always ensure that your personal data is still covered by an adequate level of data protection. Unless otherwise stated, the data transfer is safeguarded by the EU Commission’s Standard Contractual Clauses. The partners listed below are entities located outside the EU:
Google, USA Facebook, USA Zendesk, USA Atlassian, USA
In addition, some of our partners may use external subcontractors (sub-processors) located outside the EU. In such case, our partner is obligated to keep your personal data safeguarded. If you want specific information about these external sub-processors, please contact customerservice@bestseller.com.
- HOW LONG DO WE STORE YOUR DATA
We only store your personal data for as long as it is necessary to fulfill the purpose for which it was collected, to establish, defend or exercise legal claims or to comply with regulatory requirements, e.g. bookkeeping regulations in the countries where we operate. When this is no longer the case, the information will be deleted.
You can also request us to delete personal data. We will comply with such request unless we are obligated to store the information for regulatory reasons or unless the information is relevant due to a pending legal case/dispute.
- YOUR RIGHTS
When we collect and use your personal data you have a number of privacy rights. If you wish to exercise any of your rights, please submit our online request form which is available HERE.
You can read more about your various rights below:
RIGHT OF ACCESS
One of the most important rights that you have is the right to request access to the data that we have registered on you. If you request access, we will provide you with a copy of your personal data.
RIGHT TO BE FORGOTTEN
Another important right in terms of your relationship
with us is that you have the right to be forgotten, meaning you can file a request asking that we delete the data that we have registered on you. We may not be able to delete all your personal data as we are required to continue to store certain data in order to comply with legal requirements or to establish, defend or exercise legal claims.
RIGHT TO OBJECT
You are entitled to object to the processing of your personal data on certain grounds. For example, you can object to the processing of your personal data for direct marketing purposes, including profiling.
RIGHT TO RECTIFICATION
If you believe that the data we have registered on you is inaccurate or incomplete, please let us know and we will make sure to update your information.
RIGHT TO RESTRICTION
In combination with some of your other rights you can also request that we restrict the use of your personal data, e.g. instead of full erasure or during our assessment of your objection.
RIGHT TO DATA PORTABILITY
You can file a request asking us to supply you with the personal data that you have provided to us in a structured, commonly used and machine-readable format and to transmit the data directly to a specific recipient.
COMPLAINTS
If you wish to lodge a complaint about how we handle your personal data, you can always contact our customer service team. You can also file a complaint with your local DATA SUPERVISORY AUTHORITY.